Introduction

Document Capture and Scanning is a challenge in any organization. With an array of scanning devices, capture needs and backend content management systems, we can suggest effective applications to accomplish customer’s goals. We can provide a single capture platform that can meet all the needs of an organization: document scanning and import, forms processing, data capture, OCR/ICR, data extraction and the ability to migrate the information into a backend. We enhance the capabilities of any scanning device, providing a powerful onramp to any Enterprise Content Management (ECM) or Document Management Systems (DMS).

                                            e-Archive Verification

Approval Processing

Ensure that all data passing through the system is 100% correct, having been reviewed and corrected with human intervention.  A must for mission critical line-of-business workflows for which there cannot be any variances in OCR and analysis.

Through automated approval processes, documents are scanned into the system, initiating a workflow process.  Condition-based approval process ensures staff are able to have line-of-sight for critical business documents when their input is required.

Full visibility is provided to other related documents required to complete the process as well as offering other people involved in the process the ability to see what’s going on. No more running around the office trying to find out where the document or file is.

  • Web-based verification station
  • Inline workflow module
  • Users can log in and verify metadata
  • Critical for when ZOCR and BCR is used
  • Licensed for a number of verifying users (e.g. 3 concurrent)
  • User has a chance to correct metadata and continue workflow, or cancel whole job
  • Criteria for verification should be on a confidence % (from OCR) or ‘Always’

e-Archive Verification Workflow: Invoice data is “smart” extracted from different type, scan jobs go always to verification station where person in charge will approve/rejected checking and verifying smart extracted data, then going to different folder based on if approved or not approved.

e-Archive as Paperless Approval

  • Documents are submitted to e-Archive for approval.
  • Individual approving officer will be notify automatically and routed to next approving officer by order or sequence.
  • Upon approval, user will receive an email notification.

e-Archive File Repository

The problem with conventional ECMs and ERPs:

  • Expensive – high cost per user (often named users also)
  • Difficult to use
  • May be departmental only (e.g. finance/ERP)

In other organizations where is the file stored before it’s uploaded to ECM and ERP?

  • Users’ PC desktop; personal cloud storage; Outlook Inbox; USB etc.
  • Unsecured; uncontrolled; little or no backup

Solution by eARCHIVE Repository:

  • Designed for users to manage their own working documents
  • Concurrent user model
  • Low cost – unlimited document storage
  • DMS-style features
  • Document version control
  • Controlled document sharing
  • Fully encrypted file store
  • High speed document indexing
  • Using the same indexer as the world’s leading DMS
  • Windows look and feel
  • Using same style sheet as OneDrive
  • Mobile friendly